Steps to file a UCC 1 Online
You can submit a UCC filing entirely online. You will pay by credit card and receive evidence of your filing by email.
Gather required information
Identify debtors and secured parties
Count the number of debtors, secured parties and assignees that you would like to include on your financing statement. The default setting is one debtor, one secured party and no assignees. If you do not select a specific number of debtors, secured parties or assignees, the default will be displayed.
Prepare collateral statement attachment (optional).
Collateral statements (required for a complete financing statement) can be lengthy to type into the online filing form. Collateral statements can be uploaded as an attachment. Convert your document to a PDF. Save the PDF to your desktop for easy upload into the UCC online filing form.
Note: A UCC filing form (paper format) should not be used as a collateral statement attachment. If you were provided a completed UCC filing form from the secured party, mail the form and required fee to RI Department of State, Business Services Division, 148 West River Street, Providence, RI 02904-2615.
File your UCC
Select UCC 1 as your filing type.
Set the number of debtors, secured parties and assignees. Once the number of parties is correct, click the "File a UCC 1" button. The system will display the UCC 1 form.
Complete sections A & B (the filer is the person recording the document)
- A – enter filer’s full name and telephone number
- B – indicate if the acknowledgement (filing evidence) will be sent to an organization or individual. An email address is required. All acknowledgements are emailed.
Complete the remaining sections of the form as follows:
SECTION 1 – Debtor Information (Required)
A debtor must be listed. A debtor can be identified as an organization (the name of the business that is borrowing the funds) or an individual (first and last name required) – only one debtor type can be listed. A name and address must be provided. If the number of debtors must be modified, click on “Add Debtor” or “Remove Debtor.”
SECTION 2 – Secured Party Information (Required)
A secured party must be listed (the name of the party that has rights to the collateral being provided if the debt is not repaid). A secured party can be identified as an organization (the name of the business or government entity) or an individual (first and last name required) – only one secured party type can be listed. A name and address must be provided. If the number of secured parties needs to be modified, click on “Add Secured Party” or “Remove Secured Party.”
SECTION 3 – Assignee Information (Optional)
There are 2 assignee types. An assignee can be identified as an organization (entity name) or an individual (surname required) – only one assignee type can be listed. A name and address must be provided. If the number of assignees needs to be modified, click on “Add Assignee” or “Remove Assignee.”
Collateral must be listed. Enter collateral description here or upload a pdf attachment by clicking on “choose file” and selecting the pdf file you would like to upload. If applicable, select how collateral is held or administered.
Select the transaction type by clicking on the dropdown menu. A transaction type must be selected. Transaction types are:
- Standard Transaction
- Transmitting Utility (debtor is a transmitting utility)
- Manufactured-Home Transaction
- Public-Finance Transaction
If applicable, select an alternative designation by clicking on the dropdown menu.
Filer Reference Data (Optional)
Filer may enter identifying information for their use and convenience.
Click “Review UCC”
After reviewing, click “Submit”
Follow prompts to enter payment information
Note: Should you need to cancel, click on “Cancel UCC.”
Acknowledgment (filing evidence)
Acknowledgments are emailed to the party (individual or organization) listed in Section B of the online filing form.
Evidence of your UCC filing can be download at any time following these easy instructions.
Need more guidance on how the UCC filing system works?
Review the UCC Basics!