Resources for Repositories

Essential Resources

  • dPlan-RI is a free online tool that will help you simplify the process of writing a disaster plan. dPlan-RI has been adapted from dPlan, an online disaster-planning template, for use by Rhode Island collections-based cultural heritage organizations. Adaptations, changes, additions, and training were implemented by Protecting the Past - RI, a project of the Office of Library and Information Services (OLIS) with support from the Rhode Island State Archives. The project was funded by a grant from the Institute of Museum and Library Services (IMLS) Connecting to Collections initiative.

  • Protecting the Past - RI is a planning project that will: result in a RI-focused disaster planning template that can be used by all the State’s cultural heritage institutions; involve a steering committee of selected stakeholders in the adaptation of the template; train stakeholders statewide in the use of the template; and give all RI libraries, museums, historical societies, town halls, preservation societies and other collectors the tools to recognize the value of and benefit from standard planning frameworks

  • Disaster and Preservation Planning for Libraries by the Rhode Island Office of Library and Information Services provides links for General Resources; Flood/Water Damage; and Emergency Response and Recovery resources.

  • Pocket Response Plan (PReP)™ is a concise document for recording essential information needed by staff in case of a disaster or other emergency. Every person having a response-related assignment should carry a PReP with them at all times.

  • The Basics of Archives e-workshop is designed to give organizations and individuals who are responsible for the care of historical records an introduction to the core aspects of managing and protecting historical records collections, using appropriate principles and best practices. The workshop was developed by a team of archives specialists from the Council of State Historical Records Coordinators (COSHRC), the Michigan Historical Center, the New York State Archives, and the Ohio Historical Society. The project was funded with a grant from the Institute of Museum and Library Services (IMLS). For your free copy please contact Rhode Island State Archivist Gwenn Stearn.

  • Introduction to Records and Information Management for State and Local Governments - This 90 minute narrated PowerPoint presentation was developed by the Council of State Archivists as part of its Intergovernmental Preparedness for Essential Records (IPER) Project.  It explains the concepts and processes of records and information management.

    • Watch the presentation (Please be patient. It takes a few seconds to download - SWF File - 35.38 MB) This SWF file is posted for the convenience of the Archives and Records Management Community. The Rhode Island Historical Records Advisory Board cannot provide technical assistance. Please contact the Council of State Archivists for technical or content help.

    The IPER Project was supported by Cooperative Agreement Number 2007-GT-T7-K022, administered by the U.S. Department of Homeland Security, Federal Emergency Management Agency, National Preparedness Directorate. Points of view or opinions in this program are those of the author(s) and do not represent the position or policies of the U.S. Department of Homeland Security.

  • SAA's Standards Portal is designed to educate the archives community about the value and role of standards, enhance the application of standards to practice, and facilitate successful partnerships with related information standards organizations with mutual concerns and interests. The portal includes SAA-approved standards, guidelines, and best practice documents. The Society's long-term goal is to establish a comprehensive clearinghouse that includes contextual information to assist archivists and allied professionals in moving these, and other external standards, from theory into practice.

  • Conserve O Grams are short, focused leaflets about caring for museum objects, published in loose-leaf format. New topics are added as needed and out-of-date issues are revised or deleted. Semiannual supplements will be issued for an indeterminate period.

  • Resources for Volunteers in Archives introduces you to some of the volunteer activities underway in various archives. Arranged by institution, the guide offers descriptions of sample projects. If you have never used volunteer help in your organization, this guide will provide you with a sense of the possibilities. And if you are interested in expanding or rethinking your volunteer program, this guide will offer some ideas. This guide also provides other resources, including volunteer applications, handbooks, emergency contact forms, and volunteer job descriptions. These model forms and training materials may inspire you to revise your existing forms, or they may help you develop a brand new volunteer program.

 Grant Opportunities

National Grants

Rhode Island Grants

 Foundation Web Sites

 

Related Organizations