EXECUTIVE ORDER
No. 31
January 5, 1976


WHEREAS, there exists in Rhode Island the need to collect, preserve, and when deemed desirable, edit and publish important documents, and

WHEREAS, the National Historical Publications and Records Commission has approved procedures for establishing machinery in each state for the purpose of analyzing and funneling grant requests to the Commission from public and private repositories,

NOW, THEREFORE, I hereby establish the Rhode Island Historical Records Advisory Board.

  1. Composition
  1. The Board shall consist of at least ten members appointed by the Governor including the State Historical Records Coordinator to chair the Board.

  2. A majority of the members of the Board must be persons of recognized professional qualifications and experience in the administration of historical records or in the field of research which makes extensive use of such records.

  3. All members of the Board must be individuals with a known interest in the administration or use of historical records.

  4. The composition of the Board shall be as broadly representative as possible of the public and private archival and research institutions and organizations of Rhode Island.

  5. Terms of appointment shall be three years with the possibility of renewal of each three-year term.

  6. Membership shall be staggered so that no more than one third of the Board will be reappointed each year.
  1. Powers and Duties
    The Rhode Island Historical Records Advisory Board will serve as a central advisory body for historical records planning and for projects developed and carried out under Rhode Island's state program. The Board may perform such duties as:
  1. Sponsoring surveys of the condition and needs of historical records in the state and publishing the result of surveys;

  2. Soliciting or developing plans for historical records projects to be carried out in the state by institutions or by the Board with financing by the National Historical Publications and Records Commission;

  3. Reviewing historical records projects proposed by institutions in the state and making recommendations thereon to the Nation's Historical Publications and Records Commission;

  4. Developing, revising annually, and submitting to the National Historical Publications and Records Commission recommended state plans for historical records projects following the priorities prescribed by the Commission;

  5. Reviewing, through reports or otherwise, the operation and progress of approved historical records projects in the state financed by the National Historical Publications and Records Commission.
  1. State Historical Records Coordinator
    A State Historical Records Coordinator shall be appointed by the Governor for a four year term with the possibility of renewal of appointment.
This Executive Order shall take effect on the date hereof.

Respectfully yours,
Philip W. Noel
GOVERNOR